Video Conferencing & Studio reservation Booking Form
Denotes required fields

A. Customer information
Company name:
Customer billing no.:
Contact person:
Department billing no.:
(if applicable)
Phone no.:
Fax no.:
Email address:
Confirmation preferred by:
Email        Fax
B. Service details
HK studio rental location:
Conrad Hong Kong Kowloon Shangri-La Hotel Langham Place Hotel Luk Kwok Hotel
The Excelsior, Hong Kong Business Center - meeting room  
Overseas studio rental:
Multi-site video conferencing:
(please specific location)
(please specific number of sites)
Conference date:
Number of participants:
Start time:
24hrs, Hong Kong Time(GMT + 8:00)
Finish time:
24hrs, Hong Kong Time(GMT + 8:00)
Contact name of conference co-ordinator / participant:
Phone no.:
Email address:

Video conference site information:
(please use supplementary sheet if necessary)

Note: If multi-site video conference is required, please fill leader site information in item 1 below.
  Far end / conference leader Contact person Phone no. Destination ISDN number ISDN speed
128K   256K   384K
Brand of VC equipment Fixed IP address Dial-out by PCCW Customer dial-in
Special instruction (please specify):

Other facilities required T&C 3:
Value-added services:
VCD recording - standard
      (delivered within a week)
VCD recording - express
      (delivered within 2 business days)
VIP monitoring
Video display mode:
(for multi-site conference only)
Continuous presence mode (multiple sites to be viewed on a split screen in simultaneous mode)
Voice activated mode (the speaking site to be viewed in switching mode)

Audio conference site information:
(please use supplementary sheet if necessary)
  Participants' names Phone no. Dial-out by PCCW Customer dial-in
Special instruction (please specify):

Cancellation request

 I would like to cancel the whole conference.


Terms and Conditions:

  1. The Services are provided by Hong Kong Telecommunications (HKT) Limited ("HKT") and are subject to terms and conditions.
  2. Services to be provided subject to studio room and equipment availability. You will receive confirmation by email or fax within 3 business hours (HK service), or 3 business days (overseas service) when full booking request is submitted.
  3. Any extra equipment and/or special requirements may incur extra charge. If facilities are provided by Hotels, payment should be settled within the venue provider after a conference.
  4. The conference leader/initiator will be billed for all charges (including studio rental charges, port charges, network charges, IDD / toll free charges, VAS charges and cancellation charges), please refer to the Price Table for more details.
  5. HKT will assist to the best of our ability should the need arise. However, HKT will not be held responsible for failure of third-party equipment, network or negligence.
  6. HKT will not indemnify the customer against damage, loss or injury to any property or person arising out of provision of service on any premises.
C. Customer agreement

I, on behalf of my company specified above, wish to order PCCW Conferencing services supplied by Hong Kong Telecommunications (HKT) Limited, ("HKT") and confirm that I have read the terms and conditions and my company agrees to be bound by those terms and conditions once this order has been accepted by HKT. My company acknowledges and agrees that HKT has no obligation whatsoever to accept this order. All information provided by me for and on behalf of my company is true, complete and accurate.

You are recommended to keep a hard copy of submitted information for your further reference.